The entry or search of the personal living quarters of a student may be conducted by the following people for the purposes and under the procedures detailed below including fire evacuation policies.
By authorized University personnel to ensure that health, fire, and safety regulations are maintained
By authorized personnel or agents to make improvements or repairs and to provide routine maintenance services. A request for maintenance by the student or University personnel is sufficient notice to permit room entry by service personnel.
By law enforcement officers in the performance of statutory duties and in accordance with legally defined procedures governing search and seizure.
By authorized University and law enforcement personnel in exigent circumstances, emergency or potential emergency situations to protect the health, safety and welfare of an individual, or to prevent damage to the property of the student and the University.
By authorized University officials where there is probable cause to believe a violation of University or civil regulations is being committed and when there is the belief that the delay required in procuring a warrant would endanger the health and safety of the residents or result in the probable destruction of the evidence of the violation. Probable cause means that a reasonable ground of suspicion supported by circumstances is sufficiently strong to warrant a cautious person’s belief that a party is committing an illegal act and/or violation of University policies.
When it is necessary for authorized University personnel or their agents to enter a student room when the occupant(s) is not in, entry will be made by two individuals if possible. The student will be notified of the entry and the reason for the entry upon their return. In all instances entry shall be made only for the purposes set forth.
- Under normal and non-emergency circumstances, no student room shall be entered without knocking. This is true whether the door is locked, unlocked or ajar
- The University official will then identify themselves as such and state the purpose for which they desires entry.
- The official will then request that the door be opened and/or that entry be permitted.
If after following this procedure the door is not opened or the official is refused entry, the official should:
- Knock again and re-identify themselves and restate the reason they desire entry.
- State their intention to enter through the use of their passkey if the door is not opened.
- Wait a sufficient amount of time to allow the occupant(s) to open the door. This sufficient amount of time should include the period a student might require to awake or clothe themselves, or to rationally decide whether they wish to voluntarily admit the official. Then, using a passkey, the University official may enter the room.