Residential Life

Room Change Requests

Both first-year and returning students should follow the same process when seeking a room change.

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General Information

At the start of each semester there is a room freeze during the shopping period to allow for students arriving on campus to finalize their arrival plans.  During this time, only true emergency situations will result in a room change.  Following the Room Freeze, students will be able to apply for a room change after meeting with their Community Coordinator or Area Coordinator.

Prior to seeking a room change every student should meet with their Community Coordinator (CC) and/or Area Coordinator (AC) who may be able to provide assistance with a difficult room/suitemate experience. Students who meet with a CC may be referred to their Area Coordinator for further assistance. The AC may also be able to recommend a swap between two students in the same area or know of available vacancies in the same area, if a room change is deemed necessary.

Room Change and Vacancy Fill Timelines

During the 2024 -2025 academic year our Room Change and Vacancy Fill Request Forms are available to apply on the Housing Portal during the following periods:

  • Fall 2024 Room Changes - September 18, 2024 until November 7, 2024 at Noon
  • Midyear Vacancy Fill Process - November 11, 2024 until December 2, 2024 at Noon
  • Spring 2025 Room Changes - February 5, 2025 until March 13, 2025 at Noon

The entire process can take up to two weeks from start to finish pending space availability, but at times can take longer if an option is not available matching your desired preferences. 

Applying for a Room Change

If a room change is recommended by the AC, the student will be given access to the Room Changes and Vacancy Fill Requests Form on the Housing Portal.  There the student will be able to provide preferences on locations and/or specific communities. 

A member of the Assignments staff in the Office of Residential Life will review the requests and any available spaces to determine what if any options are available and provide them to the AC to share with the student.  This request process is subject to the availability of space, even if an AC recommends a room change. 

If a space is available, students will have the option to accept or decline the room change.  Our office does not share the reason behind the change with current roommates or suitemates so students should communicate new housing plans actively once a plan has been finalized as vacancies may be filled at a later date based on the Housing Agreement. 

If a space is not available that meets a student's desired preferences we will notify them and will periodically request them to reaffirm their interest in remaining in the room change process and update their preferences.