Dear Students,

We hope that you are doing well as the spring semester is well underway. As we approach the mid-point in the semester, we wanted to provide you with an update regarding spring closing and departure procedures.

In support of Commencement and Reunion Weekend and in collaboration with Facilities Management, our office has a very short turnover period to prepare the residence halls for the arrival of Commencement and Reunion guests. While no action is required at this time, we ask that you thoroughly review this message and adhere to the published deadlines as we work to close the spring semester. 

Residence Hall Closure

Residence halls close at 12:00pm ET on Saturday, May 20 for non-graduating students. As our records indicate you are not a graduating senior, you are required to fully vacate your room and return keys within 24 hours of your last final and no later than 12:00pm ET on Saturday, May 20, whichever is sooner. Your swipe access to the residence halls will be turned off at noon unless you are granted extended housing permission by our office. You will receive more detailed closing information on April 7. In the meantime, for more information about spring closing, please visit our website.

Planning for Campus Departure

Beginning April 7, we will ask you to provide our office with your departure date by completing the Spring 2023 Departure Form. We will email you the link to this form when it goes live.

If your departure date is on or before May 20 at 12pm, you will also sign up for a Check-Out Appointment through the same form.

If you enter a departure date beyond May 20 you will be directed to the Extended Housing Request Form to provide more information about your request. The approval of extended housing requests is not guaranteed. 

During Commencement & Reunion Weekend, many residence halls will be converted to hotel-style housing for Commencement and Reunion Guests. For this reason, students who receive extended housing will relocate into designated extended housing buildings if they currently live in a Commencement & Reunion building. 

Due to exciting renovations happening this summer, Grad Center C will be completely offline during the extended housing period. Grad Center C residents who are approved for extended housing will relocate to another building beginning May 20th.

A full list of building designations during this period may be found on our website.

Summer Housing:  

Our office provides an opportunity for students to request summer lodging if they intend to be on-campus for employment, research, or in cases of housing insecurity outside Brown.   

Summer housing is available from Sunday, June 18, 2023 to Saturday, August 5, 2023, at a rate of $315 per week. The Summer Housing form will go live April 7. Current on-campus residents may request extended housing between the Spring semester and the beginning of the summer housing period via the Spring 2023 Departure Form when it goes live April 7. The bridge and extended housing fee is to be determined and will be released later this semester.

Fall 2023 Arrival Information:

If you will live on campus for the Fall 2023 semester, you will be able to move-in on Saturday, September 2, 2023. More information will be provided over the summer.

Please reply to this email if you have any questions. If you have specific questions and prefer to meet with one of our staff, consider attending our open office hours.

Sincerely,

Amanda Surgens (she/her/hers)

Director of Residential Operations and Strategic Planning

Office of Residential Life

Dates At-a-Glance: