Dear Students,

We hope that you are doing well and are looking forward to Spring Break. As we reach the mid-point in the semester, we wanted to provide you with an update regarding spring closing and departure procedures. 

In support of Commencement and Reunion Weekend, and in collaboration with Facilities Management, our office has a very short turnover period to prepare the residence halls for the arrival of Commencement and Reunion guests. While no action is required at this time, we ask that you thoroughly review this message and use this information to make your plans for the end of the semester.

At a Glance:

• Residence halls close at 12pm ET on Saturday, May 17 for non-graduating students
  • All on-campus students must provide their planned departure date via the Spring 2025 Departure Form, which will become available on April 2.
• Extended housing is available via request, but may require relocating to a new building on May 17 depending on where you currently live.
  • Summer housing is available from June 15 - August 2. The request form will become available on April 2.
  • The residence halls reopen for returning students on Saturday, August 30 for the Fall 2025 semester.

Residence Hall Closure

Residence halls close at 12:00pm ET on Saturday, May 17 for non-graduating students. As our records indicate you are not a graduating senior, you are required to fully vacate your room and return keys within 24 hours of your last final and no later than 12:00pm ET on Saturday, May 17, whichever comes first. Your swipe access to the residence halls will be turned off at noon unless you are granted extended housing permission by our office. You will receive more detailed closing information on April 2. In the meantime, for more information about spring closing, please visit our website.

Planning for Campus Departure

Beginning April 2, we will ask you to provide our office with your departure date via the Spring 2025 Departure Form by either signing up for a Key Drop Time (departure on or before May 17 at 12pm) or by requesting extended housing (departure after May 17 at 12pm). We will email you the link to this form when it becomes available.

Housing during the extended housing period costs $45 per day. Sponsoring departments are responsible for payment and if you are without a sponsor, you are responsible for payment. If you are sponsored and you are approved to depart outside the date(s) noted by your sponsor, you are responsible for all housing charges for the non-sponsored days at a rate of $45 per day. The approval of extended housing requests is not guaranteed. 

During Commencement & Reunion Weekend, many residence halls will be converted to housing for Commencement and Reunion Guests. For this reason, students who receive extended housing will relocate into designated extended housing buildings on May 17 if they currently live in a Commencement & Reunion building. 

A full list of building designations during this period may be found on our website.

Summer Housing

Our office provides an opportunity for students to request summer lodging if they intend to be on-campus for employment, research, Summer Session courses, or in cases of housing insecurity outside Brown.   

Summer housing is available from Sunday, June 15, 2025 to Saturday, August 2, 2025, at a rate of $315 per week ($45 per day). The Summer Housing form will become available April 2. 

Current on-campus residents may also request extended housing between the Spring semester and the beginning of the summer housing period (called bridge housing). The bridge housing fee is $45 per day.  Otherwise students will move out and fully vacate their rooms by May 17 at noon and move back in on June 15.

Fall 2025 Arrival Information

The residence halls reopen for returning students on Saturday, August 30, 2025. More information about early and standard arrival will be provided in July. 

Please reply to this email if you have any questions. If you have specific questions and prefer to meet with one of our staff, consider attending our open office hours.

Sincerely,

Amanda Surgens (she/her/hers)

Director of Residential Operations

Office of Residential Life