Dear Student,

We are looking forward to welcoming you to campus in just a few short weeks, as you embark on your collegiate experience at Brown. We are writing today to provide information about your housing assignment and important details about the arrival process.

Housing Assignment

Your Fall 2023 housing assignment is now available for you to view on the homepage of the housing portal. The portal will also show you the name(s) of your roommate(s) as well as information about  special interest housing, if you applied..

Assignments are based on the information you provided in your housing questionnaire. We ask that you use the next few weeks to get acquainted with your roommate(s). We have staff (Community and Area Coordinators) living amongst you in the residence halls who, once you arrive, will help you build connections with your roommate(s) and others living on-campus. We ask that you wait to make room change requests until after your arrival and a period of time has passed where you have been able to engage with your roommates in a meaningful way. 

Move-In Selection Time (August 30 Arrival Only)

Move in for Fall 2023 for incoming students is Wednesday, August 30. 2023. To ensure a smooth check-in process, it is important that you indicate a specific check-in time using the Fall 2023 Check-in Time Slots form, accessible within the Forms process on the housing portal. Your check-in area is based on your residence hall location and will be posted to our website in the coming days. Please select your arrival check-in time by Wednesday, August 23, 2023 at 11:59 p.m. ET. 

Students approved to arrive early for a University-sponsored activity, such as a pre-orientation program or a fall varsity athletic team, do not need to sign up for a move-in time slot. Students approved to arrive early will receive directions from our office in their approval notice.

General Early Arrival Requests

Students assigned to on-campus housing who are participating in one of the following programs or have one of the following criteria may request to arrive prior to their official move-in day: pre-orientation programs, fall athletic programs, student employment, sponsored program/research, or international travel limitations. Requests outside of those conditions and without sponsorship are subject to further review and may not be approved. 

Sponsors are University departments or units who manage programs that require students to arrive prior to the start of the semester. Sponsors are generally responsible for payment; students without a sponsor are responsible for payment. If you would like to be considered for financial support, there is information about consideration for financial assistance on the form. 

To request an early arrival date, you must complete the Early Arrival form, located within the Forms process on our housing portal, prior to the priority deadline of August 7 at 11:59pm ET.  While submissions received after this date may be considered, they are subject to additional review and may not be approved.

All requests will be verified with the sponsoring department or staff. Confirmation notices will be sent by our office, on a rolling basis, beginning Monday, August 8.

Before You Arrive

Now that you have your housing assignment, we encourage you to connect with your roommate(s) prior to your arrival. Use the days leading up to your arrival as an opportunity to get to know one another.  If you aren’t sure what to talk about, perhaps discuss what you might be bringing to campus; items you’ll use to personalize your residential space. If you are curious about what is permitted and what is restricted in our residence halls, review our What to Bring list as well as our list of restricted items. If you have any questions about the list, please contact us at res_life@brown.edu.

What’s Next

As we get closer to general student move-in, we’ll send additional information about what to expect when you arrive.  You can visit our website to review information about your assigned building/neighborhood.  During the first week of August, you will receive your University mailing address from Mail Services. Please visit the Mail Services website for more information or email mail_services@brown.edu if you have any questions about mail.

Please reply to this email if you have any questions.

Sincerely,

Amanda Surgens (she/her/hers)

Director of Residential Operations

Office of Residential Life