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Residential Life Policy: Room Change Requests

Both first-year and returning students should following the same process when seeking a room change.

  1. Prior to seeking a room change every student should meet with his/her Residential Peer Leader (RC, WPC or CA) or Community Director (CD) who may be able to provide assistance with a difficult room/suitemate experience.
  2. Students who meet with an RPL may be referred to their Community Director for further assistance. The CD may also be able to recommend a swap between two students in the same area or know of available vacancies in the same area, if a room change is deemed necessary.
  3. If a room change is recommended by the CD, the following room change options are available through the Office of Residential Life.
    • During the Fall or Spring semester:
      1. One-for-one swap - students who know of another enrolled student with whom they would like to swap spaces and who have the recommendation of their CD will be able swap rooms following the completion of paperwork by staff in the Office of Residential Life. First-year students may only swap rooms within first-year units.
      2. Vacancy pull-in - if a vacancy exists within a suite/apartment or a standard room with an occupancy of 2 or greater (i.e. not a stand-alone single) a vacancy pull-in may be requested. A Vacancy Pull-In Form must be completed by the person who wishes to move in and signed by all the remaining residents in the suite, apartment, or room. While most requests are approved, Residential Life reserves the right to assign any vacancy based upon the needs of the residential community and may therefore decline a request. For further details on the process, please see the Vacancy Pull-In Form.
      3. Room Change Request - students seeking a change to an undetermined vacancy may complete a Room Change Request Form. The room change request process will begin following the start of classes each semester. Room changes are not usually offered during the last month of each semester. Students in this process are not guaranteed a room change unless higher priority is recommended by their Community Director. For further details on the process, please see the Room Change Request Form.
    • Between the Fall and Spring semester:
      1. Vacancy pull-in - if a vacancy will exist within a suite/apartment or a standard room with an occupancy of 2 or greater (i.e. not a stand-alone single) at the start of the Spring semester a vacancy pull-in may be requested. A Vacancy Pull-In Form must be completed and returned by mid-December by the person who wishes to move in and signed by all the remaining residents in the suite, apartment, or room, at least one of whom must have resided in the space during the Fall semester (student cannot be pulled in if all the original residents will be away for Spring). The student being pulled in must be able to completely vacate his/her current assignment by the end of the Fall semester and will not be able to move into the new room until the start of the Spring semester. All arrangements for the storage of belongings in friends' rooms or the common room of a suite are the responsibility of the student. If a students does not vacate his/her Fall semester room by the time the residence halls close the pull-in will not be approved. While most requests are approved, Residential Life reserves the right to assign any vacancy based upon the needs of the residential community and may therefore decline a request. For further details on the process, please see the Vacancy Pull-In Form.

All questions regarding room changes should be directed to the Office of Residential Life.